Privacy policy
It is important to us at Kalmar Science Park that you feel confident in how we handle your personal data. Therefore, we have established our privacy policy. It is based on the EU’s General Data Protection Regulation (GDPR) and clarifies how we work to safeguard your rights and privacy.
The privacy policy describes how Kalmar Science Park collects and processes your personal data, who may access it, and under what conditions. It also explains how we protect your personal data, your rights, and how you can contact us if you have any questions about our handling of your personal data.
Here we focus on how we collect and process your personal data when attedning the conference TechHeads.
The full version of our privacy policy you will find here: https://kalmarsciencepark.se/om-kalmar-science-park/integritetspolicy/?lang=en
1. GENERAL
Registration for this conference is managed by Kalmarsalen, which shares personal data with us as the main organizer of the conference. When registering you consented to Kalmarsalen’s personal data processing. Kalmar Science Park informs participants about our privacy policy in e-mail communications sent to all attendees.
2. DATA CONTROLLER
The personal data is collected by Kalmar Science Park, 556504-2859, which is also the data controller, meaning we are responsible for how your personal data is processed and that your rights are protected.
3. HOW WE COLLECT AND PROCESS YOUR PERSONAL DATA
Purpose: To manage your registration for the conference and market the conference.
Personal data processed: Name, email and phone number. Photos and videos from the conference.
Legal basis: Legitimate interest (Intresseavvägning). The processing of personal data is necessary to fulfill our obligations to you as an attendee of the conference and to meet our public mission to promote growth and innovation in the business sector.
Recipients to whom the data is disclosed: Destination Kalmar and our data processors Invotech AB, Microsoft Corporation, Viva Media AB, and Svensk Dokumenthantering AB, which provide our information systems, have access to your data.
Retention period: Your personal data will be deleted from the contact list no later than 12 months after the conference ends. Photos and videos on the website and in social media are processed until a request for removal is made from you or we remove them due to being outdated.
Transfer to third countries: Yes, for our social media channels. The provider Meta is part of the Data Privacy Framework agreement, ensuring an adequate level of protection for the transfer to third countries.
4. HOW WE PROTECT YOUR PERSONAL DATA
We have procedures, working methods, and IT systems in place to ensure that your personal data is handled as securely as possible. We are owned by Kalmar Municipality and follow the municipality’s guidelines for IT security and information security.
The basic principle is that only employees within the organization who need the personal data to perform their tasks should have access to it. In some cases, we need to engage data processors for the processing of personal data. The processing is then carried out according to our instructions and regulated through agreements.
We do not transfer personal data in any cases other than those explicitly stated in this policy.
5. YOUR RIGHTS
You can contact karin.weddingo@kalmarsciencepark.se at any time to request the correction, transfer, deletion, or restriction of your personal data.
Requests for an extract of your personal data must be made in writing by filling out the request for register extract form available on Kalmar Municipality’s website: https://kalmar.se/kommun-och-politik/overklaga-beslut-rattssakerhet/integritetspolicy.html
You can also contact our Data Protection Officer at dataskyddsombudet@kalmar.se.
You have the right to file a complaint with the supervisory authority, the Swedish Authority for Privacy Protection (Integritetsskyddsmyndigheten), at imy@imy.se if you believe we are handling your personal data incorrectly. You can also read more about your rights there.
6. USE OF COOKIES
We also use so called cookies, when visiting https://techheads.se/. Cookies are used as a tool for you so that you easily can find right information and adapt your visit after individual requests. You can reject cookies by setting up your browser.